Archive for Application Tips – Page 66

Built for Speed

You could say that our first run through of completing applications is built for speed.  I can use myself as an example of how it works.  I will get a fairly sizable stack of applications that have been printed and place them on my desk.   I will take the first application off the top of the stack and open our application interface to see what has been tracked into the system to date.

For applicants that submitted 100% of the documents online the process goes a bit faster.  If I look through the application and see that test scores were uploaded without a problem, all documents are clear, complete, and legible and all of the letters of recommendation have been submitted on line, completing the file takes just a few minutes.  The goal is for me to stay in one place and not move around a lot since the office is a flurry of activity.

If I am going through the application and something is missing or is not legible, I will place the application in a follow up bin and move on to the next application.  This allows us to move quickly and when we have a large number of incomplete files, someone will be given the task of tracking down the missing documents.  Most likely they were mailed and are filed in what we call our “loose documents” file cabinet, or there was some circumstance out of the control of the applicant – like inclement weather that lead to the cancellation of a test session or something of that nature that has caused a delay in the submission of a document or piece of information.

At present we are over 85% of the way through our first sweep.  Of the files we review for completion, approximately 20% are missing a document or require some sort of follow up.  I am pleased with where we are and files have not yet started to go out for review.

If you have already received an email message stating that your file is complete, please stay tuned to the blog for more information about the process.

If you have yet to receive a message, do not panic or feel the need to contact us.  You are in the 15% of those we have not gotten to yet or might be in the 20% where we need to do a bit more work to complete the file. The more time we can spend on completing files the faster the process goes.  More than likely all of your documents are in, it is just a matter of waiting until we get through our “speed sweep” and then we will do our “follow up sweep” and match the missing documents to the file.  As a reminder, when a file is completed has no bearing upon the admission decision.

Thank you again for your patience and I look forward to spending more time reading than sweeping in the near future.

The Mind's Eye

Many moons ago I majored in history and minored in political science, but if I could go back in time I think I might have chosen psychology as a major.  How the brain works fascinates me.  While assembling admission files recently I started to think about how the brain associates objects with memories of times, places, actions, circumstances, people, and events.

For example, the Coca-Cola Company has trotted out some flashy commercials for their Sprite product in recent years under the tag line, “Freedom from Thirst.”  I must be on a commercial kick lately because I referenced another commercial in a recent post as well.  Here is one of the Sprite commercials:

Whenever I see an ad for Sprite however, I think about being curled up in the fetal position in my bed.  Why?  When I suffered from stomach ailments as a child my Mom would feed me Saltine Crackers followed with Sprite.  To this day the first thing I reach for when my stomach starts to bother me is Sprite.  Thirst is the farthest thing from my mind when encountering a Sprite advertisement.   For me the tag line for Sprite is “Freedom from Nausea.”

Or when I see an old number two wooden pencil, my brain seems to send a signal to my nose to remind me of that fresh cut cedar smell after running it through a pencil sharpener in elementary school.

pencilforblog

By now you are astutely asking yourself, what in the world does all this have to do with admissions at SIPA?  Well, take a look at this picture:

bins

What do you think of when you see mail bins?  Probably mail, right?  Well at SIPA, mail bins play huge role in the admissions process.  We use bins to group files together and send them around to Admission Committee members.  Anywhere from 30-50 files will be grouped together and will leave our office to be sent to an assigned reader.  During our busy season, we can have over 100 mail bins in our office and sometimes my office is so full of them that I have to jump over them to get to my chair.

Thus, the mail bin for me is now forever associated with reading SIPA admission files – I think about the long hours assembling and reading files during admission season, and always will.  So if your mind is conjuring up images of how the admissions process works at SIPA, feel free to insert a mail bin – your application may be resting in one right this moment.  With the number of files I read, I can guarantee you the image of the mail bin is forever burned into my cerebral cortex and will always be associated with reading the files of SIPA applicants.

Fall 2010 Applicant Facts Post #2

59% of the applicants that have applied for fall 2010 are female and 41% are male.  Interestingly enough this exactly matches the gender breakdown for the spring 2010 class that begins classes next week.

Footnote:  this is the shortest blog post to appear on this site – ever.

Information on the Spring 2010 Class

Classes are starting up soon and that means we are welcoming applicants that applied for spring 2010, were admitted, and will be enrolling.  This is not information on those that have applied for fall 2010 admission.  I thought I would share a bit of information about the new spring class.

  • 59% are female and 41% are male
  • The average age is 28
  • 34% are international and 66% are U.S. Citizens or Permanent Residents

There are 15 countries represented (16 if you include the U.S.):

  • Australia
  • Cambodia
  • Canada
  • France
  • Germany
  • Ghana
  • India
  • Japan
  • Nigeria
  • People’s Republic of China
  • Poland
  • Russia
  • South Korea
  • Spain
  • Turkey

Some of the most recent employers include:

  • Accenture
  • Bank of America
  • Bloomberg News
  • CARE International
  • European Union
  • Feed My Starving Children
  • Goldman Sachs
  • Google, Inc.
  • International Monetary Fund
  • Mayor Bloomberg’s Office
  • Morgan Stanley
  • Oregon Army National Guard
  • Palestinian Youth Network
  • True Wind Consulting
  • U.S. Marine Corps
  • U.S. Attorney’s Office
  • UNDP
  • United States Peace Corps

I am so jealous!  All of these students embarking on two years of a SIPA education, meeting people from all over the world, studying with experts in the field, developing life long relationships, attending panels with world leaders . . . all this makes me want to apply!  Too bad I made the mistake of going to an MBA program =)

Status Report

This is an update on where we are in the process of completing fall 2010 applications for review.  This picture shows how busy our printer has been in the past few days.  It has basically been going nonstop as we have printed several thousand applications that can range from 10-20 pages each.  And this picture only shows the applications printed, not the thousands of letters of recommendation we have received as well.

pilesfiles

The process of manually reviewing files and matching them to letters of recommendation (which live in a separate module of the same system) moves a little faster for applicants that chose to submit everything on line.  If documents have been mailed (or letters of recommendation for that matter) the process takes a while longer because we must search for the documents missed during our print cycles.

In rare cases we are unable to read the transcripts uploaded to the site and for me I would say this represents only 5% of the applications I have reviewed so far.  If we are unable to read a document we will contact you.  As a reminder, if you uploaded your test scores and/or transcript(s) and they are showing as not received this is normal.  There is no need to email us concerning receipt.  We manually check to make sure the information was submitted and and then will check it off as “Received – Not Official.”

As a reminder, when we complete your file for review you will receive an email from our office.  In the meantime, we ask for your patience as we work as quickly as we can.  There is really no reason to worry, if there is an issue we will contact you.

As stated in previous entries, it can take us up to 10-15 days to go through the process of completing files.  When a file is completed has no bearing upon an admission decision.   As of today we have completed about 30% of the applications submitted and the more time we spend, the faster things move along.  Phone calls and emails have also started to subside which will help us to move more quickly.

I hope this window into our world helps you to understand the processing in our office.

"The most global public policy school, where an international community of students and faculty address world challenges."

—Merit E. Janow, Dean, SIPA, Professor of Practice, International and Economic Law and International Affairs

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