Archive for Application Tips – Page 64

Decision Update: Please Read Carefully

As the title of this entry indicates, I hope you will read this message carefully as I explain where we are in the application review process.  My goal is to answer questions you might have, assuage any fears, and give you the detailed information you need regarding the release of decisions.

First, as I have stated before on the blog, we do not publish all of our admission decisions on a single day.  The structure of our Committee and the coordination involved causes us to spend more time on some applications than others.  How long it takes to review a file is largely dependent upon scheduling and coordination among the Committee members and it should not be a cause of concern if you have to wait longer than some other individuals to receive a decision.

I know this is easy for me to say since I am not the one waiting to receive a decision, however because of the coordination required, neither I nor my staff can tell you the exact date when you will receive your decision.  Our goal is to release decisions as soon as possible, but if you email or call with this question, our answer will be that we are working as quickly as we are able and you will be notified by email once a decision has been posted.

I am happy to share that the Committee has finalized decisions for approximately 40% of those in the applicant pool.  A group of those decisions was posted late Thursday and another group will be posted today (March 5th).   When a decision has been posted an email will be sent to the address you listed when filling out the application.

The process of releasing decisions can be described as “rolling” in the sense that as decisions are finalized and approved by the Committee, we will post them and send out email notifications.  As hard as it is to wait, we kindly ask for your patience as we work as quickly as we are able.

If your admission decision is favorable, I ask that you pay special attention to the Welcome Page that is referenced in the admission letter.  Admitted applicants are likely to have many, many questions and the purpose of the Welcome Page is to provide answers.

The Welcome Page contains information on a variety of topics including, but not limited to:  housing, Admitted Student Day, Orientation, visa processing for international students, and our summer math tutorial.

Thank you for your attention and we look forward to rolling decisions out as they are finalized.

Time Line for Fall 2010 Admission

The Admissions Committee continues to read/review at a fast and furious pace and no, decisions have not started to be posted to the system yet.  As a reminder, you will receive an email from us when your decision is ready to be viewed on the application Web site.  We cannot provide estimates on when individual decisions will be published and not all decisions are published at the same time.

I did want to provide a quick overview of the time line that will follow the release of admission decisions.  Applicants admitted to SIPA should be aware of the following information.

Starting on March 22 the Admissions Office will host an internet message board that will allow admitted applicants to interact with one another and with current students.   SIPA students will be taking a spring break from March 15th to 19th and we will have the board up after their return.  Details will be sent to admitted students once the board is activated.

Second, SIPA will host an Admitted Student Day on Tuesday, April 13th.  Admitted Student Day will take place on the Columbia Campus and it will be a full day event.  Professor Jeff Sachs will be giving a special talk during the lunch portion of Admitted Student Day.

Third, May 3rd is the date by which admitted students must pay a deposit confirming enrollment for fall 2010.  In earlier communications I had noted the date would be May 1st, but since May 1st falls on a Saturday we moved the response date to the next business day, Monday.

Fourth, a series of communications will be sent to admitted applicants and these messages will come from the [email protected] address.  Please ensure that your email client is set to receive messages from this account.  Faculty, current students, administrators, and alumni will all be included in the communication chain.

Fifth, if you are admitted you will need to ensure that official academic transcripts and official test reports are in our office no later than June 15th.  We will work with admitted applicants to determine if official copies of these documents were already provided to us during the application process.

Last, unfortunately applicants placed on the waitlist are unable to participate in admission related activities until an admission offer is made.  More details regarding the waitlist will be published on this blog in the future.  We will begin to “work” the waitlist in April and this process will often continue into the summer.

For admitted applicants, specific details on all of the above information, and many other topics, will be available on a Welcome Page that is referenced in the admission letter.

Thank you for your attention . . . now back to Committee meetings . . .

The Author: Perspective on the Process

A good number of those reading this blog might have met me, but chances are the majority of you have not.  I thought I would take an entry to introduce myself and provide a bit of my perspective on the admissions process.

My name is Matt Clemons and I am the Director of Admissions and Financial Aid.  My Mom is really the only one who calls me Matthew but I respond to either name.  I was born and raised in Portland, Oregon and in college I majored in history and minored in political science.  In addition to living in New York City I have lived in Pusan, South Korea and Santa Clara, California.  What would I be doing if I was not typing this?  I would likely be riding my bike.  I am an avid cyclist and ride my bike to and from work every day (except in mammoth snow storms).  I absolutely love my job and higher education in general.

Why should you heed the advice I put on the blog other than the fact that I work at SIPA?  Well, I have been working in higher education since George H.W. Bush was in office, but perhaps of more relevance to you is the fact that I obtained a professional graduate degree and borrowed money and received free money to do so.   So the advice I give is based not only on my work experience, but on my personal experience as a student.  Also of note is that I enrolled in my graduate program at age 28, very close to the average age of a new SIPA student.

I will not bore you with other details about me, but I will share a few quick personal stories that are always on my mind this time of year.  This is a tough time of year for me because not all admission decisions can be favorable.  It is tough to deny applicants that really have their heart set on something.  That is where my stories come in . . .

Many, many years ago when I was a senior in college (and the walk to classes was uphill both ways) I knew that I wanted to get out of the U.S. for a while after graduating.  I had my heart set on the Peace Corps and enthusiastically submitted my application.  A few months later I got a letter in the mail telling me a story many people hear this time of year: it was a very qualified and deep pool and I did not make the cut.  It was very hard news for me to hear at the time, but looking back, it was the best thing that ever happened to me.

I still wanted to go overseas so I applied for English teaching jobs in several countries and ended up taking a job in Pusan, South Korea.  I not only had a wonderful time in Korea, I met my wife while teaching.  Looking back, I could not be more thankful that the Peace Corps letter was not the one I had hope for; even though at the time I received it I was dismayed.

When I think about it a bit more, some of my greatest “failures” have turned into success stories.  I played soccer most of my young life but did not make the team in high school.  I was devastated but a friend recruited me to run cross country and I ended up getting a distance running scholarship in college.  Shortly before moving to New York I had applied for what I thought was the perfect job for me on the west coast.  The school took a pass on me and a short time later the door opened for me to move to New York which was the best thing that has happened for me professionally.

I share these stories because it is not easy for me to sign off on deny letters and I always hope that people realize that life is full twists and turns.  We often grapple to understand why things do not always turn out the way we want them to, only later to realize that difficult news opened doors we were later happy to walk through.  Many of you will receive offers of admission and you will come to SIPA and do wonderful things.  I have no doubt that those who do not come to SIPA will also go on to do wonderful things to help make the world a better place.

We have yet to start sending decisions but stay tuned for updates.

When Will I Know?

The most common question we are getting on the phone and via email these days is, “When will I find out about my admission decision?”  In a perfect world I could tell you all the exact date and time, and I could also guarantee that every decision would be published on the same day.  However, we live in the real world and not the perfect world.

The real admission world, just like the real policy world, can be a bit tricky.  With numerous people reading files and some subcommittees meeting to discuss certain applications in more detail, it is a balancing act.

When applications are first completed they are assigned to readers and begin the review journey.  When the readers have made their comments we then compare the comment sheets and break files into groups.  There are three broad groups.  Let me elaborate on the process by describing the following picture –

Pile #1 is representative of applications where there is unanimous agreement among Committee members.  I would say that about 60-65% of applications fall into this group.

Pile #2 represents those where the readers of the file did not entirely agree and they have asked for additional review by a Senior member of the Admissions Committee prior to making a final decision. Approximately 20-25% of applications fall into this category.

Pile #3 represents those who the readers believe should be considered for first year fellowship awards – approximately 15-20%. These files take longer to process because they have to go through additional rounds of meetings.

This is not an exact science and decisions may not go out in this exact order, but this is generally how the process works.  Rather than make the majority of applicants wait until the Committee has reviewed all of the files, we will start to send out decisions as soon as there is agreement.

Our goal is to start sending decisions in the first or second week of March.  When we enter a decision into the system you will receive an email message telling you to log in to the application site to view your decision letter. Thus you will find out your decision on the application Web site.

Admitted applicants will receive a paper copy of the same letter posted on the site a number of weeks later. Applicants who are not admitted will only see the letter on the application Web site; we do not send a paper copy of letters to those who are not admitted. We also do not send a paper copy of the letter to those who are placed on the waitlist.

I hope this provides a bit of insight into the process and please wait to receive an email letting you know when you can view your decision letter on the application site.  I will continue to post updates on this blog so stay tuned.

Fall 2010 Applicant Facts Post #7

The fact/statistic this week on the applicant pool is mother tongue indicated on the application.  Many applicants did note two or three languages as native or noted varied versions of a similar base language (Mandarin/Cantonese for example) and I cleaned up the list to try to keep it to a single base language so it might appear slightly different than what you remember entering.

The point is, there are a lot of different mother tongues represented within the applicant pool!  94 in the count below.

Afrikaans
Albanian
Amharic
Arabic
Armenian
Assam
Azerbaijani
Azeri
Bahasa Indonesia
Bassa
Belorussian
Bengali
Bosnian
Bulgarian
Catalan
Chinese
Czech
Danish
Dari
Dutch
Farsi
Filipino
Finnish
French
Galician
Georgian
German
Gonja
Greek
Gujarati
Guyanese-Creole
Haitian-Creole
Hebrew
Hindi
Icelandic
Indonesian
Italian
Japanese
Kannada
Kazakh
Kinyarwanda
Korean
Krio
Kurdish
Kyrgyz
Luganda
Luo
Malayalam
Mambwe
Marathi
Mende
Mundari
Nepali
Norwegian
Nyanja
Oriya
Ossetian
Panjabi
Pashto
Persian
Polish
Portuguese
Punjabi
Romanian
Russian
Serbian
Serbo-Croatian
Serer
Shona
Sindhi
Sinhala
Slovak
Slovenian
Somali
Spanish
Swahilli
Swedish
Swiss German
Tagalog
Tamil
Telugu
Thai
Tigrinya
Turkish
Turkmenian
Twi
Ukrainian
Urdu
Vietnamese
Wolof
Xhosa
Yoruba

"The most global public policy school, where an international community of students and faculty address world challenges."

—Merit E. Janow, Dean, SIPA, Professor of Practice, International and Economic Law and International Affairs

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