Archive for December 2010 – Page 2

Application Submission Explained . . . Soon

I have been working on a post to explain what you will see on the application site after you submit your application.  There are a few steps that we go through after you submit and I feel that pictures will help to tell the story the best.  Taking screen shots, giving them a little flair in Photoshop, and matching text to the pictures is taking a bit longer than expected.

For those that have submitted your application, rest assured we are working on them and will be in contact should we need anything.

For those that have yet to submit, as a reminder the deadline is January 5th at 11:59 PM EST.

Meet Some “Staff” Members

It’s not surprising that our office is a busy place around the deadline and I thought I would take the opportunity to give you a window into our world by introducing a few “staff” members.  Each is invaluable to our operations in some way. First let me introduce a new staff member who is going to be very, very busy in the coming weeks, our HP 4015 printer – capable of 52 pages per minute.

Second, we have a temporary staff member who is going to play best supporting actor to our 4015.  Our HP Laserjet 8150 is ready and waiting should we have any difficulty with 4015.

Next we have several thousand staff members that are at the present time waiting patiently for their chance to participate in the admissions process.  Right now they are feeling a bit empty, but this feeling will not last long.  When they ride through our 4150 or 8150 they will soon be full of important information.  These staff members will journey outside of our office as they get handed around to Admissions Committee members.  We estimate that close to 60,000 of these staff members will participate in the process this year.

We have to make sure your papers stay together and we have two staff members that assist with this.  I can speak from experience when I say that using a manual stapler hundreds of times per day is a recipe for hand and wrist problems.  Thus we have an electric stapler to assist.

Some files are extremely large and your average stapler is not capable of securing all of the paper together.  For this task we have our heavy duty stapler that is capable of great feats of security.

The next two staff members can work individually or as a team.  I already drew my first blood of the application season a few days ago when as I stuck my hand into a drawer a rouge staple embedded itself about a 1/4 of an inch into one of my finger tips.  I hate the feeling you know is coming when you pull an embedded object out of your skin.  Both the first aid kit and the Ibuprofen are staff members that step up to the plate when needed.

Finally, meet a critical member of our staff that we could not do without.  Handling a great deal of paper during the admission process makes our next staff member a must.  Dry hands make it hard to file and collate so Lotion is “on hand” for usage.

I hope you enjoyed meeting these staff members . . . your application would not become complete with out them.

The Main Walk

Each day as I exit and enter our building on my bike commute to and from work I pass the “main walk.”  This is a pedestrian pathway through the central part of the University – what would be 116th street.  The path always seems to be filled with pedestrians no matter the time of day and this time of year it is illuminated with lights.

Lenny Pridatko is a current SIPA student that takes a great interest in photography.  He shared the following photograph with our office.  It has not snowed a great deal this year, but this photo from last year captures the essence of a snowy night.

I have spent the last few days submitting an application of my own to SIPA so I know exactly what you as an applicant are seeing as you submit the application.  I will be using my research to put together an entry that explains how you can track your application and what you will see on our site as we process your application.  As the days pass I will also provide updates on what is going on in our office and I will continue to answer common questions so stay tuned.

December and January Holiday Office Hours

The next two weeks the University and SIPA will be recognizing a number of holidays.  Below is important information regarding our office hours.  We are keeping very busy as the January 5th deadline approaches but if you contact us on any of the following dates you can expect a short delay due to office closures.

Thursday, December 23:  Office will close at 1:00 PM

Friday, December 24:  Office closed for the day

Monday, December 27:  Office closed for the day

Thursday, December 30:  Office will close at 1:00 PM

Friday, December 31:  Office closed for the day

Monday, January 3:  Office closed for the day

Top 10 Application Tips #8 – Technical Support

SIPA works with a third party provider, Hobsons, which administers our online admission application. As much as we work with Hobsons to ensure a stable and easy to use interface, we understand that at times those using the site may have technical difficulties.

There are times when you can contact our office for help (i.e. advice on a document issue) but in most cases contacting Hobsons directly is the quickest way to get questions of a technical nature answered. Questions we can handle in our office relate to:

  • Basic application criteria
  • Basic submission instructions
  • Deadline information
  • Admission requirements
  • Document tracking

If you have a technical question about the site you should immediately contact Hobsons technical support. This can include issues such:

  • Uploading errors
  • Logging in to the site
  • Retrieving your password or PIN
  • Error messages
  • Inability to access the application site

Contact Hobsons technical support by using the following hyperlink:

https://app.applyyourself.com/AYContactHelpDesk/TechSupport.asp

If you do not find your question answered in the FAQ section, click on the “Submit a Ticket” hyperlink and you will be able to email the particular issue you are having to the technical support team.

"The most global public policy school, where an international community of students and faculty address world challenges."

—Merit E. Janow, Dean, SIPA, Professor of Practice, International and Economic Law and International Affairs

Boiler Image