Archive for Application – Page 18

Wishing Well

I am starting to prepare many of the resources that we will provide to applicants admitted to our program and a lot of what we provide is logically based upon common questions posed after offers are made.  Some questions raised are quite particular and will require personalized answers based upon certain circumstances, however other questions and topics are a bit more broad and there is no reason to wait to start your investigation to avoid consternation at a later time.  It can be frightening sometimes to get what you wish for, only to be unprepared to act on it.

I was watching a news special recently and a part of the story reminded me of wishing wells.  I have always thought that the tradition of tossing coins into fountains, streams, ponds, water falls, or wells is a bit strange.  When I was a kid I remember coming across a fountain filled with coins.  I asked my mom something like, “Why are people throwing money away? Shouldn’t they save that money?”

She tried to explain that some people felt satisfaction in doing so because making a wish provided a bit of hope.  I think I was born with a cynic gene because I responded by saying something like, “Well they must not have much hope because a penny is not worth that much.” (the fountain was filled with pennies).

The news story I saw that made me think of this was about students in South Korea leaving padlocks inscribed with their hopes and dreams locked on a lookout with a view over Seoul (story is here).  I also ran into a padlock tradition in Paris where lovers visit a bridge, secure the lock to a bridge, and then throw the key into the river to symbolism their unbreakable love.  It is interesting how sometimes we find comfort in symbolic actions.

Any way, it is nice can be nice to have dreams and engage in symbolic acts, however I am big fan of preparation and action.  My hope is that you did not submit your application with the intent of just waiting for an answer to come – wishing for a letter or email telling you what you want to hear.  When you get the news you should be prepared in some capacity.  I will do my part to help in the coming weeks.  I have a series of entries planned on the major categories of letters we send for example.  But there are also things you can already be doing.  Here are a few ideas and thoughts.

You likely applied to more than one school.  So what happens if you are admitted to more than one program?  My recommendation would be to start a pro/con list.  Some of the categories will need to be filled in at a later time (i.e. scholarship offers if applicable) but there are other categories that you can start on now.  Geography, faculty, curriculum, and housing are just a few of the things that you can start to consider.

You will likely only go to graduate school once so you want to make the right decision.  Sometimes it pays to pay more – or at least to sacrifice.  On somewhat of a tangent, before moving to New York City I owned a home.  I had lots of space, a front porch, a back deck where I could BBQ in the rain, two bathrooms, three bedrooms, a refrigerator with water and ice in the door, a garbage disposal, dishwasher, and a clothing washer and dryer – my little slice of the “American Dream.”

I knew that if I made the choice to move to New York City I would have none of these things.  I would be moving into a small apartment that I did not own and would not build equity in with none of the aforementioned amenities, but I still sold my house and moved.   It does not seem logical on a spreadsheet, but I also knew that New York was unlike any place I had ever lived and there is no way I was going to pass on the opportunity.  I had done a lot of thinking about life and decided that trading a suburban life for a city life was a choice I was willing and ready to make – and boy am I glad I did.  It was something I had thought about for a while and my mental preparation made the decision easier.

Maybe the school you really want to go to will not offer you as much money, but you still really want to go there.  Maybe it is worth it, maybe it is not.  However starting to think about it now is certainly a wise investment.  You might be moving to an entirely new place and it is not a bad idea to start cruising rental or housing sites.  As I wrote in a previous post, you should also definitely not just wish that scholarship aid is going to cover your expenses.  Rather than wishing for aid I would definitely recommend setting aside time to investigate possible options.

So, my wish for you is that you spend time contemplating, researching, thinking, and talking to people you know and who can act as a sounding board.   As for me, I do have one wish – I wish I had more hours in the day to read applications – if I could just padlock my calendar and keep it from moving forward I would be in good shape.  Since this wish will not happen I guess I should stop writing and get back to reading.

Admission Committee Reading Update

We have completed our first sweep of all applications printed and about 80% were completed.  Most of these files were completed because 100% of the information needed was submitted on line via the application Web site.

We are now left with around 20% of the total submitted for our second sweep and this will involve looking for documents submitted to our office off line.

In addition, we are starting to distribute files to Admission Committee readers this week.  As I have mentioned before, not all readers start reading at the same time so if your application is not complete, please do not panic.

As we complete our review of incomplete files we will email applicants if we have a question about a missing document.  We will continue to distribute files to Admissions Committee members over the next few weeks and we are right on schedule.

Application Processing Update

I thought I would provide a status update on our processing of applications and I would like to start by saying that the Admissions Committee has not started meeting yet.  In short, we have not started reviewing applications for admission, we are still working very hard on reviewing applications for completion. So here is where we stand . . .

We have printed all of the applications submitted.  While this may sound strange to announce, it is a feat in the sense that all told applications probably represent close to 80,000 printed pages of information.  Printing 80,000 pages and then looking at each one to ensure readability and completion takes us a few weeks.  Do remember that just because you submitted a document or information online does not mean it will automatically be tracked as received. This is normal and full details on tracking were covered in this post (please review the post to familiarize yourself with how we track applications).

We have manually reviewed approximately 70% of the application submitted.  This means we have not even looked at 30% of the applications we have printed.  They are waiting patiently in large piles for us to review.  An application that has not been looked at is at no disadvantage in the admission consideration process.  We will start to assign files to reading teams soon and not all reading teams start reading at the same time – some start in January however some do not start until February. Thus we still have a few weeks before some readers will start reading which gives us time to review applications for completion.

I estimate that when we do complete our review of all printed applications, approximately 35% will still be labeled incomplete – which is where the matching process begins.  After we complete our first sweep through applications submitted and printed we will then go back and look to match documents that were not submitted on the application site.  The matching process takes us more time, but again, files completed a little later than others are at no disadvantage.

As we complete our review if we feel we need any additional information we will send out email messages.  Just because an application does not read complete on the application site does not mean we do not already have everything we need – it likely means that we just have not had the opportunity yet to view your application or search for necessary documents that were submitted and filed to await matching.

So, if you have not received a completion email from us at this point in time do not let it be a point of concern.  We have at least 8-10 more business days of work ahead of us in terms of certifying files as complete.

Five Business Days

It has been five business days since the application deadline passed and I want to provide an update to give some insight on how things are going.

As a reminder, we print application batches (explained here) and each batch can contain up to 600 pages of printed information.  We have printed 90% of the applications submitted.  Again, when an application is printed and completed is not important – it is important that all documents were submitted in a timely fashion.

We have manually reviewed roughly 50% of the applications submitted, and of those reviewed approximately 70% have been completed on the “first pass.”  By this I mean all of the required documents were submitted on line and printed all at once – thus making it incredibly easy to process.

Those that are not complete get set aside and filed for a “second pass” at a later time.  The reason is simple – we still have a great deal of unopened mail and searching for documents at this time is not a wise use of our time.  We do not penalize applicants that did not submit all of their documents on line, however it will take longer for us to indicate that your file is complete.

Our goal is to manually review all applications submitted as soon as possible and by the time we have done so I believe that roughly 65% will be complete on the first pass.  This will leave us with a substantial amount of work to do on matching documents.

Completing a file using the matching process takes much more time.  We have to comb through thousands of documents that are filed away and this is a very time intensive process.

If you have not received an email noting that your file is complete, there is no need to email our office. Once we complete our second pass, we will start sending emails if something is holding up the processing of your file.  We will contact you so we would ask that you resist the urge to contact us regarding the receipt of individual documents at this time.

Thank you again for your patience and I am extremely pleased with our progress after only five business days of processing – we are ahead of where I had hoped we would be.

After D-Day

Just a few highlights and things to consider on this day after the deadline day for our two-year, full-time programs . . .

First, as a reminder, the default status for some information on the application (i.e. test scores and transcripts) is “Not received.”  Even if you uploaded the correct documents and input the correct information it may read “Not Received.” This is normal.  We manually review each application to check for accuracy and readability so do not let this status shock you if you log into the system.

Second, if the PDF you view does not seem to match what you entered, do not panic.  As long as the information you entered was correct it will display correctly on the PDF we print in our office.  We use a different PDF and there are some bugs in the applicant preview PDF that we have not been able to correct.

Third, I completed the review of my first batch of applications and 43% of those I reviewed had submitted everything online and I was able to read everything (i.e. no blurry transcripts).  This is great because we can now file these applications and they can patiently await being assigned to Committee members for reading.  Individuals with a completed file will also receive an email from us within 48 hours letting them know the application is complete.  48 hours is our standard window from changing a status in the system and generating an email to an applicant.

As a reminder, reading will not begin for approximately three more weeks.  Thus do not panic because you have not received a completion email from us, at this point in time less than 10% of applicants have received a completion email and this is normal.  In the 24 hours prior to the deadline last year we received well over 1,000 applications.  It will take us several days just to print the applications, let alone review them for completion.  Thus it might be up to three weeks until you receive a completion email.

What of the 57% of my batch that were incomplete?  Well, we set them aside and continue to work through the batches as quickly as we are able.  Those in the 57% category likely submitted documents via postal mail.  It is much faster for us to sit at our desks and work through batches quickly than run around the office looking for matching documents.

Why wait to start our search?  Well at this point in time we would rather not go looking for something and come up empty handed.  If a letter of recommendation was mailed, it may be sitting in huge stack of mail that has not been opened right now.  It is not a productive use of our time to start looking for documents until we are caught up on our mail and we will not be caught up for a while because we received a lot of mail in the past few days.

Now that the deadline has passed we ask for your patience.  You are welcome to follow the tracking of your application online yourself, full instructions are here.  Unfortunately we cannot respond to emails about the receipt of individual documents because we have a great deal of unopened mail and hundreds of applications that have not even been printed yet.

I guess that will be my final note in this entry.  It is going to take us at least a week to print everything so if you log in and your application has not been printed, do not panic, trust that we are working as quickly as we are able.

Thank you for your patience and continue to follow the blog for updates.

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—Merit E. Janow, Dean, SIPA, Professor of Practice, International and Economic Law and International Affairs

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