Archive for application tips – Page 51

Now What?

So you have submitted your application and you are patiently waiting for us to match documents to your application and manually confirm that everything has been received – remember, this can take up to 10-15 business and we will reach out to you if we need additional information.  You will receive an email when your application has been sent to the Committee.

As much as I can understand the desire to contact our office and request confirmation of individual documents, we ask that you please resist this temptation.  We have a process set up and things move much faster if we stick to our system.  If we believe applicants have made a good faith effort to submit documents by the deadline and there is a hang up of some sort, we will work with you.

So the question you may be asking yourself is, “Now what?”

The answer for most of you is to not just wait – there is more to do if you want to increase your chances of making your goal of attending SIPA a reality. More on that in a bit but first some notes on our time line.

We will have our first batches of admission files ready for distribution to the Admissions Committee in the third week of January. It takes four to eight weeks for a file to run through the review process. Our goal is to have the majority of our decisions made and available on the application Web site by early March.

About 80% of our admission decisions are posted to the application Web site on a single day. Can I target the specific day?  No, but if you stay tuned to this blog I will provide updates.  We do not post decisions as they are made and we do not want to wait until all decisions are made to send out notifications. Approximately 20-25% of applicants selected for admission will be set aside for the SIPA Fellowship Committee to review. This takes an additional one to two weeks so some applicants may have to wait an additional period of time for a decision.  Decisions are made know to applicants on the application site.  You will receive an email from us when your decision is ready to view.

Applicants who are admitted will have the opportunity to participate in an online message board in order to interact with current students and we will host an Open House for admitted applicants on Tuesday, April 13th.

A concern for most of our applicants is how to pay for all of the costs associated with attending graduate school. Tuition, housing, food, travel, books, and all of the associated costs for a two year program can be well over $100,000.

Some applicants have already obtained funding commitments through government agencies, private foundations, and other scholarship programs. If you have not obtained funding it is certainly not too late to start looking and my highest recommendation is that you make the process of searching for funding a part of your weekly routine.

The more time you spend looking, the more you increase your chances of obtaining funding that does not need to be repaid. While it is not a perfect analogy, think about retirement. When is the best time to start saving for retirement? The answer is . . . as soon as possible. It is not wise to wait until late in your life to start saving for retirement.

Similarly, the time to start searching for graduate school funding is as soon as possible. That means if you have not already incorporated scholarship research into your routine you should start today. Just like you may plan time to go to the gym or watch your favorite T.V. show, you should set time aside on consistent basis to look for funding opportunities and fill out applications.

The Internet is certainly the easiest way to get started. Search engine queries and RSS feeds should be at the top of your list. If you do not know what an RSS feed is, see this previous entry. We have our own RSS enabled, searchable scholarship database to assist you as well – click here to access it.

You can also network. Talk to people who have gone to graduate school, former professors, and to work colleagues. If you are U.S. citizen become familiar with federal aid options as well as options available through your state of residence. If you are an international student you can start researching opportunities here.  General search engine queries will reveal sites such as these:  Gradview and Education Database.

I know it might be easy to simply sit back and await an admission decision in March, but if you are interested in increase your chances of obtaining funding that does not need to be repaid, the time to start looking is now.

Finally, please do yourself a favor and print this diagram and place it somewhere where you can see it on a daily basis.  The bottom of the diagram shows that you should be at step 3 and you can review steps 4 and 5 to know what to expect.

On the top, steps A-G are meant to help provide you with information that will help increase your chances of making attending SIPA a reality.  A thumbnail photo of diagram is below, but click here for the full diagram.

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A Busy Day . . .

Today is sure to be a busy day.  Last year close to three hundred people submitted applications on the deadline day and close to 1,000 submitted applications in the five days leading up to the deadline.

My staff and I are committed to answering questions as quickly as we are able and as a reminder, email is the best way to reach us ([email protected]).  We left last night and the email account was caught up and upon turning on the computer this morning it was filled with messages again.  This is a good thing and do please use our email account if you have questions.

To me keeping our email box clean is almost like a video game, but instead of racking up points our goal is to get to zero – as in zero messages in our in box.  We will continue to do our best and appreciate your patience as we try to keep up.

If you have not, it would be a great idea to review the past 5 entries on this blog – they provide a great summary of the processing in our office and should put you at ease concerning submission and tracking of information.

As a reminder, it may be up to 10-15 days before we send you a message letting you know that your application has been completed for forwarding to the Admissions Committee.  This is normal and we just ask that you keep checking the application site and make sure the address [email protected] is added to your safe sender list.

We manually check each application and if we need any additional information we will contact you via email.  As much as we understand that applicants want immediate responses to questions about the receipt of documents, the massive volume we are dealing with right now does not allow us to perform searches for individual documents. We have a sort of assembly line set up and we are working as quickly as we can.

Thanks for your patience and we look forward to completing all of the applications submitted.

When is the Deadline?

One of the questions that has been burning up both our email and phone is, “When exactly is the deadline to submit my materials for the MIA, MPA, or MPA-DP program?”  The answer:

11:59:59 P.M on Tuesday, January 5th – Eastern Standard Time in the United States.

So at the stroke of midnight in NYC on January 5th, please have Parts 1 and 2 submitted.

Happy New Year!

I just wanted to wish everyone a Happy New Year and provide a bit of insight into what faces our office on Monday after our office was closed for the holidays last Thursday and Friday.  As I type this it is late Sunday night and I just could not resist taking a peek at the Office Email Account.  Since we closed the office on Wednesday we have received close to 400 emails and although I did not check our voice mail box, it is a safe bet that it is full and needs to be cleaned out.

Upon returning to the office on Monday my staff and I will do our best to respond to all of the email and voice mail, and I am pretty sure our phone will ring constantly and we will be visited by every express mail courier known to man on Monday and Tuesday.  On top of all this, history shows that over 1/3 of applicants each year submit their application within 72 hours of the deadline and we will be printing thousands of pieces of paper in the coming week.

I am sharing all of this to give you an idea of the pace of activity in our office around the deadline and to provide some advice.  While we do take our deadline seriously, we also understand that there are sometimes extenuating circumstances and the crush of inquiries around the deadline does not always mean that we can respond right away.  Knowing this, we will work with applicants who we believe have made a good faith effort to submit their application and all of the associated documents by the deadline.

My number one piece of advice is that if you have a question or concern, please email [email protected].  We are able to respond to email in a much more efficient manner and it also provides a sort of paper trail for us to follow (I realize emails are not paper, it’s just an expression that old people like me who went to college when there was no Internet are attached to).  Emails are much easier to track and respond to than voice mail, we can answer email any time, not just during business hours, and you can send an email any time regardless of what time zone you are in or what continent you might be on.

We appreciate your patience and look forward to reviewing your application.  If in doubt about anything, make sure to submit Parts 1 and 2 of your application by the deadline (January 5th) and if you have concerns about anything please send us an email.

The Latest News . . .

I want to provide a quick update on a few things based on my work in the office the past few days.  I have been doing a bit of everything related to processing applications.  Here are a few personal notes on some of the tasks, under the theme, “I am always amazed . . . “

. . . at how dry my hands get when opening mail (and we get a lot).

. . . at how extremely hot printer parts get.  Note to self:  When you are printing thousands of application documents and there is a paper jam, do not just randomly grab metal parts . . . touch them first to determine if they are white hot.

. . . at how quickly our email in box fills up.  We get it close to zero, step away for a few minutes, and upon returning it is once again filled with messages.

. . . at how many countries and schools are represented in our applicant pool each year.  Last year we received transcripts from close to 900 different colleges and universities from over 100 countries.

Now to some information that really is important to you.

First, I cannot emphasize enough that it is not important for an application to be marked as complete in our system the day after the deadline.  What is extremely important is that all of the required information is received in our office or uploaded to the server by the deadline.  Thus, it is completely normal for an application record to remain incomplete for two to three weeks after the deadline.  We have several thousand printed documents and mail to get through and Admission Committee meetings do not start until late January.

Please do not let the fact that it will take us time to match and track everything concern you.  The date an application is completed in our office has no bearing upon an admission decision.  When your file has been forwarded to the Committee, you will receive an email from our office.

Second, please remember that when you submit Part 2, transcripts and test scores are not automatically marked as received.  The personal statement and résumés are tracked as received immediately because we rarely have problems with the submission of these documents.  But as far as the transcripts and test scores, we need to make sure that the correct information is entered and legible.   Thus we will perform a manual check and then code them into the system as appropriate.

Third, as much as we would like to respond to individual requests concerning the receipt of documents, this does not allow us to work efficiently and quickly.  Each person in the office has a job and we are set up as a sort of assembly line.  If one person in the system tries to go around the process and look for a specific document, it slows the process down and complicates matters. As much as I can understand emailing or calling to ask for the status of a specific document, we would much rather you wait to hear from us.

I know the stress that accompanies admission deadlines.  As someone with a graduate degree I have been through the process as an applicant, and as an administrator I have been through close to fifteen years of deadlines.  We strive to provide the best service possible and by far the best thing you can do is follow this blog for updates on the process. 

Rest assured that if we encounter a situation where a document is missing, we will work with applicants if we believe a good faith effort was made to supply the necessary document by our deadline date.  There is no need to send a document a second time to us unless we reach out to you first (we will do so by email if necessary).

Thank you again for your attention . . . it is now time for me to find some hand lotion . . .

"The most global public policy school, where an international community of students and faculty address world challenges."

—Merit E. Janow, Dean, SIPA, Professor of Practice, International and Economic Law and International Affairs

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