Archive for Application Tips – Page 54

Application Submission Explained . . . Soon

I have been working on a post to explain what you will see on the application site after you submit your application.  There are a few steps that we go through after you submit and I feel that pictures will help to tell the story the best.  Taking screen shots, giving them a little flair in Photoshop, and matching text to the pictures is taking a bit longer than expected.

For those that have submitted your application, rest assured we are working on them and will be in contact should we need anything.

For those that have yet to submit, as a reminder the deadline is January 5th at 11:59 PM EST.

Meet Some “Staff” Members

It’s not surprising that our office is a busy place around the deadline and I thought I would take the opportunity to give you a window into our world by introducing a few “staff” members.  Each is invaluable to our operations in some way. First let me introduce a new staff member who is going to be very, very busy in the coming weeks, our HP 4015 printer – capable of 52 pages per minute.

Second, we have a temporary staff member who is going to play best supporting actor to our 4015.  Our HP Laserjet 8150 is ready and waiting should we have any difficulty with 4015.

Next we have several thousand staff members that are at the present time waiting patiently for their chance to participate in the admissions process.  Right now they are feeling a bit empty, but this feeling will not last long.  When they ride through our 4150 or 8150 they will soon be full of important information.  These staff members will journey outside of our office as they get handed around to Admissions Committee members.  We estimate that close to 60,000 of these staff members will participate in the process this year.

We have to make sure your papers stay together and we have two staff members that assist with this.  I can speak from experience when I say that using a manual stapler hundreds of times per day is a recipe for hand and wrist problems.  Thus we have an electric stapler to assist.

Some files are extremely large and your average stapler is not capable of securing all of the paper together.  For this task we have our heavy duty stapler that is capable of great feats of security.

The next two staff members can work individually or as a team.  I already drew my first blood of the application season a few days ago when as I stuck my hand into a drawer a rouge staple embedded itself about a 1/4 of an inch into one of my finger tips.  I hate the feeling you know is coming when you pull an embedded object out of your skin.  Both the first aid kit and the Ibuprofen are staff members that step up to the plate when needed.

Finally, meet a critical member of our staff that we could not do without.  Handling a great deal of paper during the admission process makes our next staff member a must.  Dry hands make it hard to file and collate so Lotion is “on hand” for usage.

I hope you enjoyed meeting these staff members . . . your application would not become complete with out them.

December and January Holiday Office Hours

The next two weeks the University and SIPA will be recognizing a number of holidays.  Below is important information regarding our office hours.  We are keeping very busy as the January 5th deadline approaches but if you contact us on any of the following dates you can expect a short delay due to office closures.

Thursday, December 23:  Office will close at 1:00 PM

Friday, December 24:  Office closed for the day

Monday, December 27:  Office closed for the day

Thursday, December 30:  Office will close at 1:00 PM

Friday, December 31:  Office closed for the day

Monday, January 3:  Office closed for the day

Top 10 Application Tips #8 – Technical Support

SIPA works with a third party provider, Hobsons, which administers our online admission application. As much as we work with Hobsons to ensure a stable and easy to use interface, we understand that at times those using the site may have technical difficulties.

There are times when you can contact our office for help (i.e. advice on a document issue) but in most cases contacting Hobsons directly is the quickest way to get questions of a technical nature answered. Questions we can handle in our office relate to:

  • Basic application criteria
  • Basic submission instructions
  • Deadline information
  • Admission requirements
  • Document tracking

If you have a technical question about the site you should immediately contact Hobsons technical support. This can include issues such:

  • Uploading errors
  • Logging in to the site
  • Retrieving your password or PIN
  • Error messages
  • Inability to access the application site

Contact Hobsons technical support by using the following hyperlink:

https://app.applyyourself.com/AYContactHelpDesk/TechSupport.asp

If you do not find your question answered in the FAQ section, click on the “Submit a Ticket” hyperlink and you will be able to email the particular issue you are having to the technical support team.

Top 10 Application Tips – # 7 Fellowship Statement

This is the seventh entry in our “Top 10″ list to assist you with understanding the process of submitting your admission application to SIPA.  This entry is focused on advice regarding the section of the application entitled “Fellowship Statement.”

Funding a graduate school education can be challenging and I will offer additional insight regarding financial aid in some future entries, the point of this entry is to provide guidance on the information that we ask for on the admission application.

Question:  What do I need to do to be considered for a scholarship from SIPA?

Answer: Every single person that applies to SIPA is considered for scholarship funding.  Thus, all you need to do to be considered is to complete the admission application.

When an Admission Committee member reads the application and makes a decision, he or she can note that they wish for the candidate to be considered for scholarship from SIPA.  After all of our admission decisions are made the Committee then takes files that have been marked “consider for fellowship” and deliberates on who will be awarded funding.

Question:  Are international students treated differently in the scholarship consideration process?

Answer: No, all applicants are treated the same regardless of citizenship.  Scholarships are based on merit and we are looking for the best possible candidates for admission.  This may lead to the question . . .

Question:  “What characteristics does a successful scholarship candidate possess?”

Candidates we typically award first year scholarships to “stand out” among the crowd so to speak.  You could say that along with academic and professional excellence, successful candidates possess a unique story, motivation, and/or drive backed by action that sets them apart from the rest of the pool of applicants.

It might also be a candidate that overcame extreme obstacles to achieve success.  There is no formula or checklist that we use to nominate candidates for first year fellowship, we typically tell the Committee to identify the top 10-15% of files they read as worthy of scholarship consideration.

The decision of who to award scholarships to is very difficult for a few reasons.  First, our applicant pools are extremely qualified each year.  Every admitted applicant possesses an impressive record of accomplishments matched by unique characteristics that the Committee believes will make a strong contribution to the admitted class.

Second, the Committee is only able to award funding to approximately 10-15% of the admitted class.  SIPA reserves the majority of scholarship funding for second year students.  Not receiving a scholarship offer from SIPA as a newly admitted candidate should not be taken as a slight, it has more to do with the very accomplished pool of applicants and the limited amount of funding for the first year of study.

Non-Columbia Fellowships

SIPA does partner with several organizations to provide funding for admitted candidates.  In some cases we provide matching funding and in other cases we just wish to recognize the affiliation by granting our own scholarship to a candidate.  The organizations we partner with are listed in a drop down menu on the Fellowship Statement Page of the application.  See below for a picture:

You may choose up to two organizations you either have an affiliation with or organizations you have submitted applications to for funding.  The process is competitive and we are often not able to award funding to everyone that has a relationship with an affiliated organization.

For example we receive applications from many qualified alumni of the Peace Corps and we do set aside funding to recognize excellence during service in the Peace Corps, however with the large number of Peace Corps alumni applying we are unable to provide funding to every qualified candidate.

Free Application for Federal Student Aid (FAFSA) – Timing

U.S. citizens and permanent residents interested in receiving funding from the Federal Government should submit the FAFSA, but please do not do so prior to January 1st, 2011.  The 2011-2012 FAFSA will be needed and the Department of Education does not post the form online until the new year starts.

Question:  What is meant by “head of household?”

Answer: By head of household we mean that you are either entirely responsible for your own finances or that you are the main source of income in a family unit.  The family unit should not include your mother or father.  An example of head of household would be that live on your own or that you are married and have been earning 50.1% or more of the income for your household (which might or might not include children).

Assets and Liabilities Sections

The instructions are fairly clear on the site, please only enter your assets/liabilities and if married include those of your spouse.  Do not include parental information.

Question:  Do I need to provide proof of the ability to pay for my education costs when I apply?

Answer: No.  Admission decisions take into account merit only, not the ability to pay.  International students admitted to the program will have to provide proof of funding to have a visa issued, however this process does not take place until after an international candidate has been admitted and paid an enrollment deposit.

Question:  Is the International Fellows Program (IFP) different from general SIPA scholarship funding?

Answer: Yes.  Consideration for scholarship funding through the International Fellows program is different from general SIPA scholarships.  To apply, applicants must submit a 300 word statement about why they wish to be considered.

It is not mandatory to apply for IFP funding, applying for IFP funding is optional and candidates who do not apply will not be viewed negatively.  For more information on the IFP program, please click here.

"The most global public policy school, where an international community of students and faculty address world challenges."

—Merit E. Janow, Dean, SIPA, Professor of Practice, International and Economic Law and International Affairs

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