Archive for Application Tips – Page 47

What can I do now?

A few prospective applicants have asked me recently what they can be doing now to improve their chances of attending SIPA.  One thing you can not do now is start filling out the application.  The application for fall 2012 consideration will not be available until September 1st.  However, the first thing you can do is become familiar with the process and what we require applicants to submit.  You can do this by visiting our application check list site.

Do note that we have not finalized the personal statement questions for fall 2012.  An update will be posted to this blog as soon as final questions/topics have been decided upon.  There will also be a series on this blog that addresses each part of the application.  The series will likely start in August.

Second, it is no secret, both graduate school and New York City can be expensive.  My advice is always to be on the hunt for scholarship opportunities.  It is never too early to start looking.  My recommendation is that applicants spend a minimum of twice the amount of time applying for scholarships and grants as applying for graduate school.

Yes SIPA does award scholarships to incoming students, but not to the majority of incoming students.  Therefore it is wise to begin the search for scholarships and grants now.  I do not recommend waiting until after you receive your admission decision to start looking for funding.  We do our best to assist by providing a database of external grants/scholarships/fellowships.  You can access it by clicking here.

Many scholarships do require letters of recommendation and so you should also start thinking about the people you are going to ask to compose letters for you.  If you are applying for several graduate school programs and several scholarship programs you should start to think strategically about who you are going to ask for letters of recommendation and when.  I do warn against letter of recommendation fatigue.  What do I mean by this?

Let’s say you are applying for three graduate programs and five scholarship programs.  It might not be wise to ask the same person for a letter of recommendation eight different times in this instance.  Perhaps you contact the person you wish to write a letter for you and tell him or her that you would like two different versions – one for admission to a program and one for a scholarship opportunity.  You can then ask  the person to give you several copies in sealed envelops so the letters are ready to submit anytime you are ready.  Or you can tell the individuals to be prepared to receive instructions via email.  This is the case with SIPA.  We ask you to fill in the name and email of your recommenders in our system and once you do so the system generates an email with instructions on how to submit their letter.

There are other practical things to consider as well.  I recommend having one or two people proofread your resume and personal statement.  Start to think about who you will ask and contact them early so they can plan this into their schedule.

So my advice at this time is to start the planning process.  Find out when application and fellowship deadlines are and start to plug them in to your calendar.  As one of my old coaches said, “Luck favors the prepared.”  The application deadline for SIPA’s two-year, full-time MIA, MPA, and MPA-DP programs for fall 2012 is January 5th, 2012.

Fall 2012 Admission Notes

If you are a prospective student you might have noticed a trend in the blog posts over the past few months.  For the most part blog posts in the late spring and summer are directed at those that have applied and received admission to the program.  Much of the blog content will still be geared in this direction throughout the summer, however information regarding the application process is going to start becoming more prevalent, especially near the end of the summer.

There never is really a slow time in our office, we are always busy and much of the summer is spent preparing for the next admission season.  The summer tasks we are engaged in include making updates to our application, getting our computer systems set up, and planning our recruitment schedule.  Here are just a few notes on the application process for fall 2012 admission.

First, SIPA no longer offers spring admission.  If you are interested in applying to SIPA you must submit an application for fall consideration.  The application deadline for fall admission will be January 5th, 2012 and the application will open on September 1st, 2011. Spring admission involved some complications that did not result in the most satisfying student experience so the Admissions Committee made the decision to do away with spring admission.

Second, I will be posting announcements regarding the application over the summer.  For example, the Admissions Committee is discussing changes to the personal statement questions and when we have decided on what questions to ask, I will post an update on the blog.

Third, representatives of SIPA will be engaging in both domestic and international travel in the fall.  When the travel schedule firms up I will post updates here as well.

Fourth, when summer wraps up and students return from their internships, we will feature a number of entries written by students that should provide great insight into the professional development aspect of SIPA.

All this and more will be sprinkled in over the summer and early fall so stay tuned.  On a final note and as mentioned above, we hope to have our new application live on September 1st.  If you wish to get an idea of the requirements, click here for a recap of the process last year.  We will be changing a few things but for the most part the process will remain similar.

Official Document Receipt

As all admitted applicants that will be joining us in the fall are aware, we need official transcripts and test scores to complete admission files so that we may forward all of the files to the Office of Student Affairs.  Your file will become part of your permanent academic record.

Josh Dennee is the person in our office responsible for managing this process and I asked him to write a blog entry on the topic to provide direction and put people at ease.  Take it away Josh . . .

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In our continuing effort to provide complete transparency about the admissions process to avoid causing too many heart-attacks during a period fraught with anxiety and excitement, I am going to provide some insight into Official Documents processing. I understand that many of you newly admitted students are somewhat concerned about the status of your official transcripts and test scores with the impending June 15th deadline. Assuming that your scores and grades are consistent with your application, there is no reason to worry. Let me explain how the process works.

If you requested to have your GRE, GMAT, or TOEFL scores sent to SIPA, they will be entered in the information system within the coming weeks. Every few days I receive an electronic file from the ETS containing either GRE or TOEFL scores. These scores are then compiled and uploaded in a rather time-consuming process. Currently, I am still uploading scores received as early as last year, so even if you had your scores sent in months ago, they may not yet be in the system. And, although it is not our preferred method, we also have the ability to verbally confirm scores with the ETS if for some reason there was a problem with the electronic file. Meanwhile, GMAT scores are downloaded directly from GMAC and uploaded in a similar fashion.

Official transcripts are mailed to our office, recorded in Apply Yourself (the system through which applications were submitted) as official, and then filed alphabetically with other similar documents. This process is obviously subject to a certain degree of human error, thus the transcripts are carefully double-checked before we begin notifying students that they are missing.

I highly suggest that, if you have not yet requested your schools to send us official transcripts, you do so as soon as possible as some schools take a substantial amount of time to accommodate such requests. Over the course of the next month you may receive an email from us requesting an official transcript. If you have already previously requested an official copy to be sent to us, please do not fret, there is a strong chance that it is somewhere in our office. Once we have received everything we need, you will be sent an email exclaiming “Your SIPA File is Complete” and you can rest easy.

Lastly, I would like to note that, although June 15th is our preferred deadline, we are perfectly willing to accommodate late materials if delays are encountered. I hope that this helps assuage any anxieties that you have about the status of your documents. I look forward to seeing you all in the fall.

This and That

I actually left New York for two weeks and was happy to come back last week to some warmer temperatures.  We had a brutal winter and I am looking forward to enjoying some fun in the sun this summer.  The action will not stop on the blog in the next few months.  For those that have paid admission deposits, we really look forward to having you join us this coming fall.  Over the course of the next four months we will continue to pass on information and provide important enrollment details via the blog.  I thought I would hint at a few things we will elaborate more on soon.

SIPA is happy to participate in the Yellow Ribbon Program.  This program helps provide funding for those associated with the U.S. Military and we will post more information on how to apply soon.

SIPA offers a summer math tutorial that is free and easy to participate in.  All you need is an internet connection and some motivation.  Those that will be leading the math tutorial are meeting now and the goal is to have it rolling later this month.

The Office of Student Affairs (OSA) at SIPA will have a summer email series focused on topics related to enrollment.  We in the Admissions Office gradually start to pass new students on to OSA over the course of the summer.

Related to the topic of OSA, the official hand off is when Admissions sends the admission file of each student up to OSA.  This means we will need to confirm that we have official transcripts and test scores on file.  We really have not put our full effort into this endeavor because our energies have been focused on finalizing the fall class.  Now that the class is coming into form we will spend more energy on tracking these documents and will be communicating with each applicant.

Stay tuned so you don’t miss anything.

Advising

The following post was composed by Brittney Bailey.

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For those of you that have been admitted to SIPA, congrats! I know that many of you are in the midst of weighing the many pros and cons of each program to which you’ve applied.  So I wanted to address one of the more common questions we get in Admissions from admitted students just to help some of you manage expectations and to get a better understanding of the SIPA experience.  Incoming students always ask- what type of advising do students receive at SIPA?  How much guidance is provided from faculty and staff?

First, I will say that no matter which way you cut it, I think that a masters program requires much more personal planning and less faculty assistance than an undergraduate degree.  Nevertheless, in terms of advising, I do think that the SIPA program calls for very independent students.  Perhaps this is due to the fact that SIPA tends to attract older students, who have presumably honed their skills to use resources, extract guidance and may be a lot clearer when communicating what they want out of the program.  Or maybe it’s because of a general culture of independence within Columbia University.  The school is large and located in the most metropolitan, “rough and tough”, city in the US.           NYC demands a lot from its inhabitants and it makes sense that this same expectation would permeate the walls of this university.  Whatever the reason, here are a few pointers that might be helpful when trying to maneuver through the advising process at SIPA:

Do Your Research

Although this seems like an obvious pointer, it’s definitely worth noting.  Personal planning is the key to making sure that you can extract specific guidance from the resources around you, especially from the Deans who also serve as advisors.  Most Deans are in charge of various administrative and operational duties around the school so they have limited time to devote specifically to advising.  If you’ve done your own personal planning and can come to them with direct questions, it usually results in a much more fruitful advising session. For instance, this might seem a little extreme, but when I walked into my first meeting with a simple excel  listing classes I wanted to take and what requirements they would fulfill,  my advisor was ecstatic.  He then walked me through the list, told me who I could speak with to clarify certain requirements, and it helped us build a solid rapport for future sessions.

Befriend the Deans and Support Staff

Again, speaking from personal experience, I’ve found that being close to SIPA administration not only helps with advising, but guidance overall. From facilities up to the deans, many of my questions on how to maneuver through the Columbia bureaucracy have been answered by someone who was not necessarily an advisor.  Also, checking in regularly with the administration, even when it’s just to report concerns in a class, progress on a job search or something completely external from typical advising, really helps.

Sit Down with Professors

Although professors are not formally advisors, they are experts in their field that can guide you on what type of coursework would align with your planned career track. Also, I’ve found that when I have professor support for a class that doesn’t necessarily fall within the core requirements, it’s much easier to get SIPA advisors to find ways to apply the course to my degree program.

Use Your Biggest Resource- 2nd Years

Lastly, the biggest resource you can use in selecting courses and maneuvering through the day-to-day at SIPA are 2nd year students.  2nd years can tell you everything- which classes are the most practical or theoretical, which professors are great, which books to actually purchase, who to contact for summer internships and how to make the most use of the few elective courses you have.  I know that this seems intuitive…but it’s probably one of the most under-utilized resources at the school.

Much like the “real world,” advising and building relationships with faculty at SIPA are really what you make of it.

"The most global public policy school, where an international community of students and faculty address world challenges."

—Merit E. Janow, Dean, SIPA, Professor of Practice, International and Economic Law and International Affairs

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