Archive for Admissions – Page 141

Idioms and Admission Decisions: Apples and Oranges

The earliest memory I can seem to muster of the idiom, “That is like comparing apples to oranges” is from high school.  I can not remember if it was my Personal Finance teacher or my Cross Country coach, but it was one of the two (and comparing those two certainly is like comparing apples to oranges).  I remember being stumped by the idiom at first.  I did not understand the context and asked around until some other examples finally brought the point home to me.

While Wikipedia delves into the validity of the usefulness of the idiom, to me the admission decision season provides a scenario where the idiom makes perfect sense.  Most applicants apply to several different schools and it is only natural not only to compare the characteristics of those schools, but the admission decisions of those schools.

I know discussion about this goes on, quite passionate discussion in fact, because occasionally I will visit discussion boards pertaining to graduate schools and graduate school admission.  I visited a few yesterday and the discussion is quite . . . lively.

I do not comment on the boards, the boards are for applicants and students, not administrators.  The discussion on the boards provides a unique perspective on the graduate school admission process for sure – especially from the standpoint of an administrator.  I often try to learn from the discussion and comments to develop more clear communication strategies.

Getting down to brass tacks, (sorry, guess I am in an idiom mood) what is the point of this entry?  When decisions go out each year applicants will often contact our office to discuss their SIPA admission decision.  Statements and questions like the following are not uncommon this time of year:

I don’t understand why I was put on the waitlist at SIPA when I was admitted to all of the other schools I applied to. Can you explain why?

I received a fellowship offer from another school but not from SIPA.  Why didn’t I get SIPA fellowship funding?

SIPA’s letter said that I should get more experience and apply again at a later time but other schools admitted me?  Why?

My decision letter from SIPA said I could benefit from more quantitative preparation but I was admitted to other similar schools.  Why is this the case?

My decision letter from SIPA said I could benefit from additional English language study but I was admitted to other U.S. programs.  Why?

Why have I heard from other schools but not SIPA?

From an administrators point of view statements and questions like these are, well, like comparing apples to oranges.

If it were an apples to apples comparison, every single applicant would have had to apply to the same schools, have been read by the exact same committee, and the committees would need to share one big budget.  Obviously this is not what happens.

Sure policy schools are similar in many ways.  We have similar core classes, faculty that study, teach, and practice common subjects, and we seek to prepare students for similar careers.  However each school is quite different in many ways when it comes to shaping an incoming class.

Each school has its own unique Admissions Committee structure.  Each school has its own unique applicant pool.  Each school has a different fellowship endowment and can choose to use it in different ways.  Each school has different donors who set different criteria for awards.  Each school has its own time lines.

I am not going to pretend that by reading this entry all of your questions or concerns about admission decisions may be put at ease, but I hope it does provide insight into “the big picture.”  Each policy school is different in its own way and will make decisions based on its history, goals, preferences and yes, limitations.

Thus, comparing a decision from one school to another is often like comparing apples to oranges.  Okay, now it is time for me to return to burning the candle at both ends . . .

Piles of Admission Files: Decision Time

Yes, admission decisions will start to be made available on the application Web site later this week. An email is sent to an applicant when their decision is ready to be viewed. Thus you will know a decision has been made when you receive an email from us.

However, not all decisions go out at one time. A file may go through several steps of review but we do not wait until 100% of the decisions are made to start posting notifications to the application site.  This means some decisions will not be posted this week.  If I had to guess I would say that we will have just over half of our decisions posted by the end of this week.

I will explain generally how the process works but please understand that the process is not an exact science and there are other factors that can influence when a decision goes out. Take a look at the following picture and you will notice three piles.  Combined, you can consider the piles to represent a group of applicants reviewed by a portion of the Admissions Committee:

Files go out for reading and evaluation sheets are filled out by the Committee members. This allows us to divide the applications into three general categories.

Let us start with pile #1. This is the pile where those who have read the file are in agreement. These decisions can be entered in the system. Approximately 60% of files fall into this category.

Pile #2 represents those where the readers of the file did not entirely agree and they have asked for additional review by a Senior member of the Admissions Committee prior to making a final decision. Approximately 25% of applications fall into this category.

Pile #3 represents those who the readers believe should be considered for first year fellowship awards – approximately 15%. These files take longer to process because they have to go through additional rounds of meetings.

Again, this is not an exact science and decisions may not go out in this exact order, but this is generally how the process works.  Thus if you do not hear from us soon, do not worry, the process can take time.

When we enter a decision into the system you will receive an email message telling you to log in to the application site to view your decision letter. Thus you will find out your decision on the application Web site.

Admitted applicants will receive a paper copy of the same letter posted on the site a number of weeks later. Applicants who are not admitted will only see the letter on the application Web site, we do not send a paper copy of letters to those who are not admitted. We also do not send a paper copy of the letter to those who are placed on the waitlist.

I hope this provides a bit of insight into the process and please wait to receive an email letting you know when you can view your decision letter on the application site.  If you do not hear from us this week, do not worry, we still have quite a bit of work to do.

Map of Applicant Countries

Last week I posted an entry on some statistical information pertaining to the applicant pool this year. I mentioned that we received applications from citizens of over 100 different countries. I thought it would be interesting to provide a visual of this on a world map. A country colored red means we received an application from a citizen of that country.

Who is Matt?

If you have been reading this blog you will notice that in every entry thus far the author is listed as “Matt.”  A kind person recently emailed a comment about the blog and indicated they did not know who Matt is.  I guess I never really introduced myself formally on the blog.

My name is Matt Clemons.  My Mom is really the only one who calls me Matthew but I respond to either name.  I am the Director of Admissions and Financial Aid.  I was born and raised in Portland, Oregon and in addition to living in New York City have lived in Pusan, South Korea and Santa Clara, California.  What would I be doing if I was not typing this?  I would be riding my bike.  I am an avid cyclist and ride my bike to and from work every day.  I absolutely love my job and higher education in general.

Why should you heed the advice I put on the blog other than the fact that I work at SIPA?  Well, I have been working in higher education since George H.W. Bush was in office, but perhaps of more relevance to you is the fact that I obtained a professional graduate degree and borrowed money and received free money to do so.   So the advice I give is based not only on my work experience, but on my personal experience as a student.  Also of note is that I enrolled in my graduate program at age 28, very close to the average age of a new SIPA student.

I will not bore you with other details about me, but I will share a quick personal story that is always on my mind this time of year.  This is a tough time of year for me because not all admission decisions can be favorable.  It is tough to deny applicants that really have their heart set on something.  That is where my story comes in . . .

Many, many years ago when I was a senior in college (and the walk to classes was uphill both ways) I knew that I wanted to get out of the U.S. for a while after graduating.  I had my heart set on the Peace Corps and enthusiastically submitted my application.  A few months later I got a letter in the mail telling me a story many people hear this time of year: it was a very qualified and deep pool and I did not make the cut.  It was very hard news for me to hear at the time, but looking back, it was the best thing that ever happened to me.

I still wanted to go overseas so I applied for English teaching jobs in several countries and ended up taking a job in Pusan, South Korea.  I not only had a wonderful time in Korea, I met my wife while teaching.  Looking back, I could not be more thankful that the Peace Corps letter was not the one I was looking for, even though at the time I received it I was dismayed.

I tell this story because it is not easy for me to sign off on deny letters and I always hope that people realize that life is full twists and turns.  We often grapple to understand why things often do not turn out the way we want them to, only later to realize that difficult news opened doors we were later happy to walk through.  Many of you will receive offers of admission and you will come to SIPA and do wonderful things.  I have no doubt that those who do not come to SIPA will also go on to do wonderful things to help make the world a better place.

So, I am the man behind the blog and that is a little bit about me and what is on my mind this time of year.  Back to reading . . . and no, decisions have not started to out yet – more on that next week so stay tuned.

Fall 2009 Applicants: A Quick Look Inside the Numbers

The Admissions Committee still has a lot of work to do and decisions have not started to go out yet (early March has always been our goal) but I took a break from reading recently to play with some numbers in Excel.  I am kind of a data hound and as funny as it may sound, running Pivot Tables in Excel relaxes me.

I like to think of Excel as a video game for an Admissions Director.  Young people have a Wii or PlayStation, this middle aged manager has Microsoft Office (cue Apple commercial making fun of “PC guy”).  Although our I.T. department did just upgrade us to Office 2007 and getting used to a new interface is a challenge . . . but I digress.

I just thought I would provide a bit of information on the make up of the applicant pool for this year.  Here are a few miscellaneous facts regarding the applications we are now pouring over.

  • Citizens of 102 different countries applied this year.  We also have a large number of U.S. Permenent Residents so the total number of countries people have a connection with in the pool probably well exceeds 120.
  • Applicants have attended well over 900 different colleges and universities.
  • 59% of the applicant pool is female.  Using my adroit quantitative abilities that means 41% is male.
  • The average age of the applicant pool is 25 years and 5 months.  The average age of newly enrolled students in past years has been approximately 27 and 4 months.

That is a quick update.  Now it’s time to put away my toy and get back to reading applications.

"The most global public policy school, where an international community of students and faculty address world challenges."

—Merit E. Janow, Dean, SIPA, Professor of Practice, International and Economic Law and International Affairs

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